GENERAL CONDITIONS FOR CLUB COMPETITIONS AND OTHER EVENTS

Entries for club competitions or any other event may only be submitted by fully paid-up members of Keyworth Camera Club.

The club reserves the right to use any images entered into competitions or other events for display on the club’s website, social media or for any other purpose in order to promote the club. In addition, the club reserves the right to use any images to represent the club in internal / external competitions or other events. Copyright of all images remains with the author at all times.

The responsibility for the organisation, collection of entries and keeping the competition records rests with the Competition Secretary or such person temporarily standing in for the Competition Secretary.

Any dispute arising from these rules shall be considered by the Club Committee whose decision shall be binding and all entrants are deemed as accepting these rules.

COMPETITION ENTRY REQUIREMENTS – PDIs & Prints

There are six competition evenings, comprising four projected image and two printed image events. The categories are: colour, mono, nature and ‘theme’. Definitions of mono and nature are as specified below. See the individual competitions for further details.  

A member may usually submit up to three images in each category. Dependent on the total number of entries received, the Competition Secretary reserves the right to reduce the number of entries, starting with the entries each member has ranked lowest (i.e. 3rd choice images). 

Any image submitted shall be the sole work of the entrant, with the original image (or any element) having been made within five years prior to the competition date. However, images over five years old that have been subject to a major creative update within five years of the competition are allowed. 

Any image already entered into a competition within the club, or an image that is broadly similar to one that the member has already entered, shall not be eligible for entry into a subsequent competition in any format. The Competitions Secretary’s decision shall be final in this regard.

The club operates an online portal for entries in both the PDI and Print Competitions. All entries must be submitted electronically by the relevant closing date and it is the responsibility of members to ensure they comply with these time limits. No late entries shall be accepted by the Competition Secretary. 

To ensure images are projected correctly, both PDI and Print entry images should be submitted with the following sizing: 1400 x 1050 pixels (ideally at 300dpi). Please note that 1400 is the maximum width and 1050 is the maximum height, regardless of the orientation of the image (so portrait images should not be sized to 1400 pixels vertically). 

Print entries should be brought to the club on the night of the competition, but all entries MUST also be submitted electronically via the online portal no later than the relevant closing date.

Print entries must bear a title, the entrant’s name and the category of the competition being entered, clearly printed on the back of the print mount. All print entries must be mounted on mounts at a maximum size of 40 x 50cm. Mounts may be smaller than this, but members should bear in mind that entries to N&EMPF and other exhibitions require mounts of 40 x 50cm. Prints may be either window mounted or face mounted. Trade processed prints are allowed.

In the event of exceptional circumstances, whereby it is not possible for the club to meet as usual, the planned program may be amended (for example by replacing Print Rounds with DPI Rounds).

REQUIREMENTS – Mono Images

Monochrome images include those with a range of grey tones, ranging from white to black. Images which have been toned or colourised in a single hue (such as sepia) are also permitted. However, images which have had a selective colour applied to only part of the image are not allowed.

REQUIREMENTS – Nature

Nature images are defined as those where living organisms are the primary subject matter. Generally, the story telling element is viewed more favourably than the pictorial quality of the image. 

Nature images can include those taken in controlled conditions such as zoos, game parks, botanic gardens, aquariums and other enclosures. Scientific bands, tags or collars are acceptable. Processing of the image by cropping, exposure adjustment, colour correction, noise reduction, dodging/burning, HDR, focus stacking and sharpening is permitted. It is also permitted for the cloning of image defects and minor distractions, including overlapping elements. 

The following elements are not permitted:

  • Images of obviously domestic animals or plants. 
  • Images which include people. 
  • Images where an obvious artistic treatment has been applied. 

The titles of nature entries should be factually recognised descriptions of the subject which can include common, Latin or both common and Latin names. Fancy or elaborate titles must not be used.

AWARDS & TROPHIES

Judges at their discretion may award a first, second and third place together with up to five commendations in each category of each round. 

Points shall be allocated as: First 6 points; Second 4 points; Third 2 points; Commended 1 point. 

The Annual trophies are:

  • Chairpersons’ Award for their favourite image entered each season
  • The Ken Reffin trophy awarded to the highest points total
  • The Bill Lawrenson trophy awarded to the PDI colour competition
  • The Ken Lewin trophy awarded to the colour print competition
  • The Mary Hurley trophy awarded to the PDI monochrome competition
  • The Howard and Jackie Fisher trophy awarded to the monochrome print competition
  • The Martin Withers Memorial trophy awarded to the highest points total in the Nature competition

Trophies will be presented at the AGM.

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