Privacy Policy

This privacy statement is written as an addendum to the club constitution with copies of both available on request from the club secretary either through the website or by emailing


As set out in the Constitution the objectives of the club are; To foster a sociable environment in which to promote the enjoyment of photography at all levels. To help and encourage Members to advance their knowledge and skills in the art and science of photography.


Under GDPR Article 6(1)f, the club will collect and retain members information for “legitimate interests”

Information is collected solely for use by the club for record keeping. Membership of the club is by application form which will include, and not be limited to, the members full name, address, telephone number, email address. Completion of the application form is taken as consent by the member to the club retaining the information.

 Members entering images into club competitions accept that they are giving consent for these images to be used to represent the club on the website, on social media or in external competitions, should the club choose to. Images will be retained on file for such instances for a period of up to 5 years or until the member leaves the club. Members not wishing to have their images represent the club should make this fact known.


You may choose to restrict the collection or use of your personal information in the following ways:

If you have previously agreed to us using your personal information for updating you on club events, you may change your mind at any time by emailing us at 

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

 If you are opted into our emails, we may use your personal information to send you promotional information about third parties which we think you may find interesting if relevant to the club.

You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held about you, please email us at

If you believe that any information we are holding on you is incorrect or incomplete, please email us as soon as possible and we will promptly correct any information found to be incorrect.

Correspondence from the club by email to multiple recipients will be blind copied.


The Club is the Data Controller and the Club Secretary is the Data Protection Officer. Data will only be held by the Secretary and Treasurer, plus for images the competitions Secretary.


We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

Our website address is: